Weekly Status Report Email

Before 11:59:59pmET each Tuesday evening, one Weekly Report email message should be sent from each student project group. The email will contain your weekly status report.

We need for each multidisciplinary group containing at least one ECE student to submit a Weekly Report via email in the format described below.
We use this to confirm your group affiliation and participants, advisors, and indication of progress. It is hard only the first week.

Weekly Email Details

Send email to

your project Advisors(s),
ece4012report@ece.gatech.edu (archived copy),
and all group members using the members' Georgia Tech email addresses.

(Yes, the ece4012report... address is a hold-over from a prior course incarnation.)

List recipients in a fashion so that hitting "Reply All" on an email client provides everyone with the reply. So that no one spoofs your group, only email from GT accounts will be taken seriously for all deliverables.

Edited to suit your group's specifics, your subject line should be of this format:

ECE4XXXyyy: Group Number: Project Name: Weekly Report

Replace the XXXyyy to reflect your course section.

Your group number should be defined by instructors during the semester's second week and placed on the course web site as registered students, design groups, and any changes are identified.

Following the example below and so that we uniquely can correlate participants with teams, the email message body should list content on the same unformatted text line for each team participant in this format:

Whit Smith EE ws35 whit.smith@ece.gatech.edu 404-894-2800

which includes

the participant's name

their major (e.g. AE, CE, BME, CmpE, EE, ME, MSE...)

their GT Account Name (sometimes called GTNUM or GT Username (e.g. Dr. Smith's is ws35, not to be confused with Student 9-digit GTID numbers)

their preferred Georgia Tech email address (which for some students is not of the same form as their GT Account Name),

roles: identify your team's Group Leader using the words "Group Leader", you are welcome to include other roles

If you want to include additional contact information (e.g. telephone numbers) for each participant, that is not required but is fine and usually helpful following the required content above.

If you do not indicate team roles by your Week 2 report then the Group Leader role may be randomly assigned. Your Group Leader is likely to be contacted regarding Expo registration after Capstone Design Expo administrators begin the semester planning.

Place report contents in the body of your email message (not as an attachment) with URLs encouraged in lieu of attachments. Should you feel the desire to include large attachments, post the file somewhere online then include the URL as a clickable link in your message. Courteously small attachments are fine.

Brevity and clarity are desirable. Adhere to the format suggested in the sample email message below so that we do not loose you.

As with your Proposal, your Weekly Reports are written with what you know at the time that you write them.